ACE Handbook

STUDENT HANDBOOK 2024 -2025

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7/1/2025

Table of Contents

TVCC Vision.......................................................................................................................................... 2 TVCC Mission ....................................................................................................................................... 2 Adult & Continuing Education Mission Statement...............................................................................2 Accreditation ....................................................................................................................................... 2 Financial Aid ........................................................................................................................................ 3 Gold Card for Senior Adults ................................................................................................................. 5 Registration Information ..................................................................................................................... 5 Bookstore and Textbook Information ................................................................................................. 5 Mirrored Course Information Learning for Living Academy (LLA) ...................................................... 6 Conversion of CE/CEU hours to SCH credit ......................................................................................... 7 Syllabus, Auditing a Course Learning for Living Academy (LLA) .......................................................... 8 Course Grades, Attendance, and Transcript Access ............................................................................ 8 Withdrawal from Adult & Continuing Education Courses................................................................... 9 Refund Policy for Non-Credit ............................................................................................................... 9 General Information ............................................................................................................................. 9 Immunization Requirements ..............................................................................................................10 Criminal History Requirements ..........................................................................................................11 Policy for Drug Screening ...................................................................................................................12 Student Access & Counseling .............................................................................................................14 Library Resources ...............................................................................................................................14 Family Education Rights and Privacy Act of 1974 (FERPA) .................................................................14 Student Code of Conduct, Official Summons .....................................................................................15 Netiquette (Internet Etiquette) ..........................................................................................................16 TVCC Campus Locations......................................................................................................................18

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TVCC Vision Trinity Valley Community College will be a leader in providing quality education, innovative programs, and purpose for our students, employees, and communities. TVCC Mission

Transforming lives through affordable and accessible education.

Adult & Continuing Education Mission Statement

The mission of the TVCC Adult & Continuing Education department is to provide quality workforce skills training, professional continuing education and personal enrichment opportunities to meet the educational needs of citizens in the TVCC service delivery areas. Accreditation Trinity Valley Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award certificates, associate and baccalaureate degrees. Questions about the accreditation of Trinity Valley Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling (404) 679-4500, or by using information available on SACSCOC’s website.

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Financial Aid

□ PELL grant (credit classes) □ TPEG (TX Public Education Grant) □ Continuing Education Scholarship □ TVCC Foundation Scholarships □ Student Loans (credit/non-credit) □ Military

PELL Grant Funding Students must complete the Free Application for Federal Student Aid www.fafsa.ed.gov . PELL funding may be available for qualified students enrolled in specific, eligible Adult & Continuing Education programs ONLY. Students should complete the FAFSA as soon as possible prior to the start of classes. For additional information, contact the Financial Aid office or the Adult & Continuing Education department. TVCC School Code: 003572 TPEG, Continuing Education or TVCC Foundation Funding Students applying for TPEG, Community Services Grant or TVCC Foundation funding must: Step 1: Complete FAFSA application at www.fafsa.ed.gov Step 2: Complete Adult & Continuing Education Financial Aid Application Form Step 3: Register for class & pay tuition and fees. Tuition and fees are due at time of enrollment. Grants may be awarded for a percentage of the student’s tuition or a specific dollar amount. Students are responsible of tuition and fees at the time of enrollment. (Students are also responsible for class materials, textbook, etc.) Grant awards are on a first come-first served basis. Reminder: Use the FAFSA to apply for and qualify for a PELL grant in the academic year of the class to be taken (contact Financial Aid at 903-675-6233 for application instructions or go to www.fafsa.ed.gov ). Grants are dependent upon student eligibility and the availability of funds. (Failure to pass a class will prevent future eligibility for grant funds.) The grant funds are available for approved workforce training classes only. Should TVCC not hold the class, only the portion of tuition paid by the student will be refunded. This refund policy cannot apply to material or books not purchased from TVCC or to TVCC books and/or materials which are opened and/or used. TVCC Bookstore refunds are at the discretion of the bookstore.

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Note: To complete Adult & Continuing Education (ACE) financial assistance form, visit: https://tvcc.jotform.com/231345947613055 For all other loan or military information, please contact TVCC Financial Aid office: Athens Campus – 903-675-6233 Palestine Campus – 903-729-0256 Terrell Campus – 972-563-4940 www.tvcc.edu/Financial-aid

For local agency financial aid information: Texas Workforce Commission Vocational Rehabilitation Services 607 E. Tyler St. Athens, TX 75751 903-675-5706 Workforce Solutions Centers East Texas www.easttexasworkforce.org Contact your local workforce solution center to inquire about eligibility: Anderson County 500 E. Murchison St. Palestine, TX 75801-2369 903-729-0178 Henderson County

205 N. Murchison St 101 Athens, TX 75751-2110 903-677-3521

Workforce Solutions Centers North Texas ntxworksolutions.org Contact your local workforce solution center to inquire about eligibility: Kaufman County 109 Tejas Drive, Suite 300 Terrell, TX 75160 972-563-7271

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Gold Card for Senior Adults The TVCC Gold Card is offered to senior adults 60 and older. Senior adults must be residents of the TVCC’s tax districts and pay a one-time $10 fee. The Adult and Continuing Education department is available to assist with enrollment. The fee should be paid on-line or in person to the cashiers office located on TVCC campuses. TVCC retirees who currently live in TVCC’s tax districts are entitled to receive the TVCC Gold Card free of charge. Benefits are: • free admission to all athletics TVCC home games • free admission to plays, concerts, art shows, guest lecturers and forums conducted at TVCC • TVCC library privileges - some restrictions may apply • 50% tuition discount for TVCC college credit courses (space permitting) • 50% tuition discount for TVCC college non-credit courses (space permitting) • 50% tuition discount for non-credit TVCC non-credit Learning for Living (audit) courses (space permitting) TVCC tax districts include: • Athens, Brownsboro, Chandler, Crandall, Cross Roads, Eustace, Frankston, Kaufman, Kemp, LaPoynor, Mabank, Malakoff, Murchison, Palestine, Scurry-Rosser, Terrell, and Trinidad. Registration Information Visit Adult & Continuing Education’s website www.tvcc.edu/continuing-education and browse our pathways. Registration links are provided for each class once clicked. For assistance, please email ContEd@tvcc.edu or call 903-675-6212. Bookstore and Textbook Information Textbook information for your Adult & Continuing education courses will be provided for you in your class syllabus. Textbook(s) and other required materials can be purchased online through the TVCC bookstore website.

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Mirrored Course Information Learning for Living Academy (LLA) What is a mirrored course? A mirrored course is an Adult & Continuing Education (ACE) course which meets at the same time and place as an existing college credit course. Participation in a mirrored course is based on space available in the class. ACE students enrolled in mirrored courses earn CEU’s, not college credit. What is the advantage? The advantage of a mirrored course is that you do not have to go through the college admissions process. Students taking mirrored courses are not required to take the college entrance TSI Assessment (Texas Success Initiative). What is expected? Students must abide by all rules as published in the TVCC catalog. Students are expected to meet the instructors’ expectations outlined in the course syllabus. Course syllabi are available for review at www.tvcc.edu . What is the cost for a mirrored course? The cost is the same as the cost of the credit course and is calculated with in-district tuition and fees. Adults 60 years of age or older who live in the TVCC tax district can purchase a TVCC GOLD Card. A benefit of the GOLD Card is a reduction in the course cost. For more information about the GOLD Card program, please email conted@tvcc.edu or call 903-675-6212. Can a mirrored course articulate to credit? The ACE mirrored course must be offered as both credit and non-credit following THECB and WECM guidelines. The mirrored course must meet the same rigor, evaluation process, and faculty guidelines as the credit course. ACE students must demonstrate that they have met the same competencies as the successful credit student. Important – If an ACE student is completing a mirrored course as part of a grant program, the student must complete the requirements set forth in the grant before articulation can be considered. Is there a cost to articulate a mirrored course to credit? Yes. A fee is charged per course. Contact the Assistant Vice President of Instruction for details. How do I register for a mirrored course? For registration, payment, or general questions, please contact TVCC’s Adult & Continuing Education department either by email ContEd@tvcc.edu or by phone 903-675-6212.

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TVCC conversion of CE/CEU hours to SCH credits Conversion of CE/CEU (continuing education units) hours to SCH (semester credit hours) is only available for those students seeking SCH credit for WECM (Workforce Education Course Manual) courses/programs. TVCC will adhere to the guidelines set forth from the THECB (Texas Higher Education Coordinating Board) and the SACSCOC (Southern Association of Colleges and Schools Commission on Colleges) regarding these conversions. CEU conversions will be fully documented to show that the student has met the same or similar objectives, rigor, course evaluation process and course competencies as those in the equivalent credit course. In addition, faculty qualification standards must be the same as those required in the equivalent credit course(s). Access to this policy will be available only to currently enrolled students or those applicants for the immediately upcoming term who have completed all eligibility requirements of admission to the College and who have met ability to benefit requirements. Step 1: Requests for SCH credit for continuing education (CE) hours or CEU’s will be made to the Division Chair of the appropriate WECM technical program in which the courses reside. Step 2: The Division Chair, along with the instructor of record will review the CE course to match competencies with the THECB and SACS standards through the use of the CE to SCH Evaluation Form. Step 3: If the Division Chair and instructor approve, he/she submits the approved form to the Assistant Vice President of Instruction for review and approval. Step 4: Upon approval by the Assistant Vice President of Instruction, the form is submitted for approval by the Vice President of Instruction. Step 5: Upon VP of Instruction approval, he/she submits the form to the Registrar’s office for processing. Step 6: Students must then pay a fee per Semester Credit Hour (SCH) for the conversion. The fee is non-refundable. Step 7: The Registrar’s office will record awarded SCH credits on the student’s official transcript. Step 8: Students denied SCH conversion may appeal their case before the VP of Instruction whose judgment in each case will be final. Procedure for Conversion of CE/CEU to SCH Credits

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Syllabus A syllabus may be provided by the instructor. Auditing a Course Learning for Living Academy (LLA)

What do I need to know? • Auditing a course allows a student to take a course without benefit of a grade or credit for a course. A student who audits a course does so for the sole purposes of self- enrichment and academic exploration. • Audit courses carry no academic, credit or non-credit value, do not fulfill degree requirements, and are not eligible for articulation at a later date. • Permission to audit a course entitles the student to attend class. Students do not hand in assignments, take part in discussions, or receive evaluations. • Auditors are permitted only when space is available. An instructor or director may refuse any request to audit a course. • Students must abide by all rules as published in the TVCC catalog.

For information about auditing a class, please contact TVCC’s Adult & Continuing Education (ACE) department either by email ContEd@tvcc.edu or by phone 903-675-6212.

Course Grades, Attendance, and Transcript Access Instructors will assign a numerical grade*(except as noted below) on the grade sheet for all Adult & Continuing Education classes as follows:

P= Pass

•

• NC= non-Complete (student dropped or withdrew)

The instructor has the right to assign a grade based on the performance of the student. Attendance and class participation may be taken into consideration when grades are assigned. A “NC” is assigned, if applicable. Students are expected to attend all classes, labs, and clinicals required of a course. To pass the class and receive Continuing Education Units (CEUs), students must attend at least 80% of the course instruction. Students that stop attending class and have not completed enough class time to qualify for a passing grade will receive an "NC".

TVCC uses Parchment to send student transcripts. Transcripts may be sent electronically, at

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no cost, or by mail for a fee. To request an official transcript from TVCC follow these steps:

1. Navigate to www.tvcc.edu 2. From the home page, hover your mouse over the “ Quick Links ” tab near the top right corner 3. Select “ Grades and Transcripts ” from the drop-down menu. 4. Locate and click on the link for Parchment under Non-Credit Continuing Education Transcripts . 5. New users: you will need to create an account with Parchment by selecting “Create Account”. 6. Follow the on-screen instructions to place your transcript order. Withdrawal from Adult & Continuing Education Courses Students may request a withdrawal. Students must complete the Adult & Continuing Education Withdrawal Form to officially withdraw from a class that they are registered in and that has already begun. Refund Policy for Non-Credit Full tuition refunds for Adult & Continuing Education classes are available based on notification to the Adult & Continuing Education Office by 12 pm the business day before the class begins. Means of notification include an e-mail to conted@tvcc.edu. There may be some courses for which refunds cannot be made. No refund is available after the class begins. Refunds will take several days to process.

General Information

Registration and payment of tuition Register for classes four business days prior to the start date to assure class enrollment. Enrollment is complete when tuition is receipted. TVCC accepts cash, personal checks, Visa, MasterCard, Discover and money orders. TVCC charges a fee for insufficient funds.

Students may register:

• In Person : At TVCC campuses in Athens, Palestine, Kaufman, Terrell, and Terrell Health Science Center. • Online : By completing the Online Registration Form

Staff is available to advise prospective students about course offerings in person, by phone or by e-mail during campus hours of operation.

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Immunization Requirements

Trinity Valley Community College Continuing Education Immunization Requirements Reference Sheet

The following immunizations are required by clinical facilities or law according to Rule 97.64 of the Texas Administrative Code amended July 28, 2016 for all students enrolled in higher education courses involved in direct patient care contact. Submit a copy of the records of the following immunizations with a validation stamp or signature, a signed statement from a physician, or lab report indicating serologic confirmation. 1. Tetanus/Diphtheria/Acellular Pertussis (Immunization) All students must have proof of a tetanus/diphtheria/acellular pertussis (TdaP) immunization within the last 10 years. 2. Measles/Mumps/Rubella (MMR ) (Immunization or blood test) All students must have proof of two doses of MMR vaccine administered on or after their first birthday or serologic confirmation of measles (rubeola), mumps and rubella immunity. 3. Varicella (Immunization or blood test) All students must have two doses of varicella vaccine or serologic confirmation of varicella immunity. Having a history of chicken pox is not sufficient. 4. Hepatitis B (Immunization or blood test) All students must receive a complete series of hepatitis B vaccines or show serologic confirmation of immunity to hepatitis B virus. The series must be three doses of Engerix-B or Recombivax-HB or two doses of Heplisav-B. If time is an issue, the Center for Disease Control (CDC) recommends an accelerated schedule with a first dose followed by a second dose in four weeks and followed by the third dose at least four months from the initial dose and eight weeks from the second dose. All three doses (or two of the Heplisav-B) must be completed prior to class enrollment. 6. Meningitis - All new TVCC students who are under 22 must have proof of meningitis vaccine on file at TVCC before being able to register. Pregnancy - Requirements for measles, rubella, mumps, and varicella vaccines are waived during pregnancy. Pregnancy is not a medical contraindication for administration of Tetanus/diphtheria toxoids, but it is best to delay until the second trimester. Check with your physician regarding hepatitis vaccinations. Students who get the MMR vaccines should take precautions not to get pregnant within three months. Pregnant students and students who cannot get vaccines for a medical reason must first get titers completed and if negative must get their health care provider to complete the Request for Medical Exemption from Vaccine Form. 5. Influenza (Immunization) All students must have the current flu shot.

COVID-19 – Although TVCC cannot require the COVID-19 vaccine, the clinical facilities can.

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Students are expected to comply with the clinical facility requirement with regards to the COVID-19 vaccine, PPE and COVID-19 testing. Accommodations for students needing medical exemptions following CDC guidelines or for a sincerely held religious beliefs will be handled on a case by case basic depending on what is allowed by the clinical facility. The college does not have a religious exemption option. Female students who get the MMR vaccine must take precautions not to get pregnant within the three months following the vaccination. Copies of records from physician’s offices, public health department, public schools, other colleges and the military are acceptable. Students must provide the college with a copy of the records. Records must be complete prior to registration of class. Note : Students may call the Department of State Health Services Immunization Branch Hotline for assistance on any immunization-related issue, including the interpretation of immunization records.

Waivers or statement of illness are no longer accepted for documentation of immunizations. Students with medical or conscientious circumstances may request consideration of a request.

Criminal History Requirements Students who are enrolling in Nurse Aide Classes (CNA), Phlebotomy, and Medication Administration classes need to provide a Department of Public Safety background check prior to enrollment. All background checks will be reviewed prior to enrollment. Please be advised, some criminal offences may prevent enrollment in any health occupation course.

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Policy for Drug Screening

After enrollment in TVCC Adult & Continuing Education health occupational courses, a drug screen will be performed randomly . The college will make arrangements for a company that follows National Institute on Drug Abuse (NIDA) guidelines to come to the college campus for drug screening. • At least one drug screening will be scheduled for each appropriate course. The student must provide a photo ID ( Texas driver’s license is preferred) and an unobserved collection of urine. • The company will perform a Substance Abuse Panel 10 (“SAP 10”) with integrity checks for creatinine and pH levels. o SAP test results that fall outside any of the acceptable ranges will be considered o If the results remain non-negative, the Adult & Continuing Education department will be notified. A Medical Review Officer (MRO) will call the student to determine if there is a valid prescription for the drug in question. o There may be an extra charge for the MRO services. Note: Taking someone else’s prescription medication is illegal and will result in a positive drug screen . o If a valid prescription exists, the test result is deemed to be “negative” and acceptable. o If a specimen is not testable for any reason, the student may be required to provide an observed collection of urine. Missed Drug Screening presumptive-positive tests and will automatically be sent for a separate confirmatory test by a gas chromatography mass spectrometry (GCMS) method.

• The student must complete drug screening at the scheduled time.

o If a student is absent when the drug screening is performed, he/ she will be notified.

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The student must:

• call the drug testing company to make arrangements to get tested at a designated location within 24 hours.

• This may result in an extra fee, depending on the location of the collection site. o Failure to do so will be interpreted as a refusal for drug testing and the student will either need to drop the course or will fail the course .

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Cost and Confidentiality

• The cost of the initial drug screen is included in the student’s lab fee.

• All drug screen results will be submitted to the Adult & Continuing Education d epartment’s designated coordinator or director. • The department will keep confidential all information obtained from the drug screens. Positive Drug Screen • A student with a positive drug screen will be required to withdraw . o No re-testing allowed. • A faculty member with a positive drug screen will be dismissed per TVCC. o No re-testing allowed. Random Testing Policy • TVCC Adult & Continuing Education Department may elect to conduct drug screening in any course at any time .

• Students are required to submit to these random drug tests.

• Students testing positive will be subject to the provisions of the Adult & Continuing Education Department policy for drug screening.

Reminder: Personal physician statements will not be accepted instead of the TVCC scheduled drug test.

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Student Access & Counseling Students enrolled in courses with TVCC who have a documented disability are entitled to equal opportunities. Reasonable accommodations for eligible students with a diagnosed physical and/or learning disability who have been admitted to TVCC and requested accommodations are considered. For information about Student Access & Counseling (SAC), please visit TVCC’s SAC website: https://www.tvcc.edu/Student-Access-and-Counseling/?d=356 Library Resources Students enrolled in courses with TVCC are entitled to the same access to the TVCC Library Resources that are available to all TVCC students. Online card catalogs, research databases and video collections can be accessed at the TVCC Learning Resource Center (library) website: https://libguides.tvcc.edu/tvcclibraries Family Education Rights and Privacy Act of 1974 (FERPA) In compliance with the Texas “Open Records” Act and the Buckley Amendment (Public Law 93- 579), TVCC will consider the following information to be “public or directory information” unless the individual student properly advises the registrar’s office in writing that his/her name not be included or released as public information: • Name • Date and place of birth • Current and permanent address

• Telephone listing • Major and minor • Current class schedule • Number of hours enrolled current semester

• Classification • Marital status • E-mail address • Degrees and awards received • Dates of attendance • Participation in officially recognized activities and sports • Weight and height of members of athletic teams • All previous educational agencies or institutions attended

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Student Code of Conduct Students are encouraged to consult the TVCC Catalog for current policies concerning student rights and responsibilities, including student conduct, discipline, and disciplinary procedures.

Official Summons Administrative officers of the College may request a meeting with a student to discuss matters concerning records, financial affairs, conduct, educational programs, or other affairs. These requests are Official Summons. Failure to respond to an official summons may result in formal disciplinary action.

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Netiquette (Internet Etiquette) Netiquette means etiquette on the Internet (or net). In an online course, you will be speaking through written word both to fellow students and instructors, so it is imperative to communicate well and professionally. Mostly, when speaking in an online course, the same rules apply for etiquette as in real-time.

Netiquette Guidelines - I Am TVCC The descriptions will help show how to model the "I AM TVCC" standards in online classes.

I - Interact professionally. Online courses offer flexible working environments, and while you may be alone in your physical place, you are not working alone. The interactions you encounter online are preparing you for a career. How you interact in your online course(s) is a stark reflection of how your will interact in your professional role. Ensure you are interacting professionally by using manners that create a pleasant working culture. Be considerate and polite, in addition ensure your terminology and messages are appropriate for the tone of the conversation. For example, determine if instant message abbreviations are appropriate, or if the conversation requires formal text. Would you a lady wear a ball-gown to a baseball field? Would a man wear slacks to go fishing? Seek to interpret how the people on the receiving end of your communication will interpret you professionally. Using proper language and titles will promote your professional image. Also, do not use caps lock when writing, as it insinuates yelling. A - Ask questions. Cultural influences can influence communication in terms of phrasing and word choice. Before jumping to conclusions, ask for clarification. If you are unsure of what was said, or the instructor's directive, or are trying to interpret a person's expressions, then ask again. Do not sit in silence misunderstanding or feeling offended. The lack of visual and auditory clues may affect meaning, as well. A simple way to ask for clarification is to (or write), "I did not understand...”. Always ask for clarification before jumping to conclusions.

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M- Make connections. The network you have with classmates in an online course is invaluable. Use tools like your email, discussion forums, etc. to share ideas, ask questions, and participate with your network. Remember, there are appropriate times to have conversational tones in your online courses. Write as if you were in front of the person. As well, be careful with your online postings because once posted, you are not able to get it back. When you press send, the email is sent! Reread your text, reflect on your words, and consider your words from the perspective of the person receiving your message. Always be at least a little cautious in your online interactions, but seek connections with your class network. T- Translate factual information. Deception due to incorrect information is harmful to the learning environment, even if unintentional. As such, you should seek to find reliable sources and provide those sources with your information. Always cite your facts and ensure your statements and opinions are supported by experts in the field. V- Value and respect others. A fellow classmate may not share the same opinion as you when participating in an online activity. You each have the right to disagree with each other, but you do not have the right to allow your disagreement to disrupt the learning process for others. Ensure your disagreements are based on facts, not opinions or personal feelings. As well, express your disagreements with respect and humility. Always reread your posts before publishing to ensure you are not sending and unintended meaning. Most importantly, do not forget there is another human being receiving your messages, not just a computer. C- Clarify communication. Because written text is the main method of communication online, writing clearly to convey the proper meaning of your words is essential. You can lose your tone in writing easily without being clear and concise. When being concise, ensure you are being accurate so that your short text does not convey a misunderstanding. Try to avoid sarcasm, joking, and always be mindful of your chosen words. Most importantly, reread before you respond. Define and restate your words when necessary, and if needed, correct a misunderstanding right away. In addition, your communication should follow standard rules for grammar and spelling. C- Communicate thoughtfully. Be friendly, positive and self-reflective. When people cannot see you, and also do not know you, feelings can be hurt if you are not careful in how you express yourself. The old saying, think before you speak is important here. Think before you write. One word of advice is to not respond when you feel angry. Wait. Write it down somewhere and come back to it. When you do, you may find that you no longer feel the same way as you did when you wrote it, because you have had time to reflect about the situation. Last, if you still feel the need to be heard, then edit before you post, and write it in terms that are easily embraced. When you feel a critique is necessary, say it in a positive tone. Reread what you have written to be sure it is positive. You can help your online community by posing questions, sharing experiences, providing positive feedback, asking follow-up questions, and referring to information sources. Being a positive contributor is better than being a critic, troll or other negative force.

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TVCC Campus Locations

TVCC Athens Campus 100 Cardinal Drive Athens, TX 75751 TVCC Kaufman Campus 800 Ed Hall Dr Kaufman, TX 75142 TVCC Palestine Campus 2970 State Highway 19 Palestine, TX 75803

TVCC Terrell Campus 1200 Interstate 20 Terrell, TX 75160

TVCC Health Science Center 1551 State Highway 34 South Terrell, TX, 75160

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